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Tips for Managing Payroll for a Growing Business

  • Writer: Brian R. Schobel, CPA
    Brian R. Schobel, CPA
  • Sep 3, 2025
  • 2 min read

As your business grows, so does your team—and with that comes one of the most important (and sometimes stressful) responsibilities: managing payroll. Paying employees accurately and on time isn’t just a legal requirement; it’s key to maintaining trust and morale.


But with so many moving parts—hours worked, tax deductions, benefits, and deadlines—payroll can quickly become overwhelming. The good news? With a few smart practices, you can keep things running smoothly.



Get Set Up the Right Way

  • Choose the Right Payroll System Whether you go with software, a payroll provider, or handle it manually, pick a system that matches your business size and growth plans. Look for one that automates tax filings and integrates with your accounting tools.

  • Stay Compliant Make sure you understand federal, state, and local tax requirements. This includes employee classifications (like full-time vs. contractor), tax withholdings, and filing deadlines.



Keep Payroll Organized

  • Set a Consistent Pay Schedule Weekly, bi-weekly, or monthly—whatever works best, stick to it. A predictable schedule helps with cash flow and builds employee confidence.

  • Track Time Accurately Use time-tracking tools or apps to log hours, overtime, and breaks. Manual tracking often leads to errors that cost you time and money.

  • Maintain Clear Records Keep detailed records of each payroll run, including pay stubs, tax forms, and any corrections. These are essential if questions or audits arise.



Plan Ahead

  • Budget for Growth As you hire more employees or offer new benefits, your payroll costs will rise. Review your budget regularly to ensure you’re prepared.

  • Consider Professional Help As things get more complex, a payroll specialist or accountant can help you avoid costly mistakes and keep your business compliant.



Keep Payroll from Becoming a Pain Point

Managing payroll doesn’t have to be a headache. By setting up solid systems, staying organized, and planning for growth, you’ll free up time and energy to focus on what really matters—growing your business.


Take the next step: review your current payroll process and identify one area to improve this month. Small changes now can save big headaches later.



 
 
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